BOI Compliance: Who is the Company Applicant?

08.20.2025

Continuing our BOI REPORT series, today we address an important question: Who qualifies as a company applicant of a reporting company? This topic is particularly relevant for entities created or registered on or after January 1, 2024, as they are required to report company applicant information under the Corporate Transparency Act (CTA).

Defining the Company Applicant

The company applicant refers to individuals directly involved in the creation or registration of a reporting company. As per the regulations, there can be up to two individuals identified as company applicants:

    1. The person directly filing the creation or registration documents.
    2. The person primarily responsible for directing or controlling the filing process, if multiple individuals are involved.

Applicability to Reporting Companies

Only reporting companies created or registered on or after January 1, 2024, are obligated to report their company applicants. Here’s how the requirement applies:

    • Must Report Applicants:
      • Domestic companies created in the United States after January 1, 2024.
      • Foreign companies first registered to do business in the U.S. after January 1, 2024.
    • Exempt from Reporting Applicants:
      • Domestic companies created in the U.S. before January 1, 2024.
      • Foreign companies registered in the U.S. before January 1, 2024.

Are Professionals Like Accountants or Lawyers Considered Applicants?

Yes, in some cases, accountants or lawyers may qualify as company applicants. This determination relies on their role in the filing process:

    • If they directly file the formation or registration documents, they are considered applicants.
    • If they are primarily responsible for overseeing or controlling the filing, they also qualify as applicants.

For example:

    • An attorney overseeing incorporation through a law firm is considered an applicant.
    • A paralegal submitting the documents at the attorney’s direction also qualifies as an applicant.

Can a Company Applicant Be Removed from a BOI Report?

No, once reported, company applicant information cannot be removed, even if the applicant no longer has a relationship with the reporting company. Companies must include applicant details in the initial BOI report but are not required to update this information if changes occur in the applicant’s status.

Relevance for Tax Professionals.

Understanding the definition and reporting obligations of company applicants is vital for ensuring BOI compliance. Tax professionals should be aware that reporting companies formed or registered after January 1, 2024, must properly identify and report their applicants to avoid penalties. Accountants, attorneys, and other professionals involved in the filing process need to understand their potential designation as company applicants based on their role in the creation or registration of the company. This knowledge is crucial to help clients navigate the compliance requirements effectively.